SAIL PHRF membership shall be obtained by making a formal request to the handicapping committee for a PHRF certificate and paying the certification fee. All applications will be reviewed and handicap certificates issued by the PHRF Committee. In the event a non-member wishes to participate in a SAIL sanctioned PHRF event, a provisional rating certificate and membership will be issued at the event by present members of the PHRF Committee and the fee collected. At the next PHRF Committee meeting, a formal rating certificate will be issued to the yacht. SAIL individual/family or junior membership is mandatory.
An annual meeting of the full PHRF, to be determined by the committee chair, will be held before the start of the sailing season. Additional committee meetings will be held on an as needed based to determine a base handicap, hear an appeal or protest, and may be attended by any PHRF member. Most communications between committee members will be done via e-mail and postings will be made on the SAIL web site. Notice of the any PHRF meeting will be sent to all PHRF members at least 7 days before the meeting is held.
A PHRF Rating Certificate will be issued to each PHRF member that submits a completed PHRF Certification Request form and pays the application fee. The certificate will document the yacht’s base PHRF rating, and any and all adjustments to the base rating the yacht claims. If the yacht wishes to race in multiple configurations, additional PHRF Rating Certificates will be required for each configuration.
Each PHRF Certificate will document three ratings (ODR Rating, Base Rating and Adjusted Rating) the yacht may compete with.
In the event a yacht has multiple rating certificates, the holder must declare before racing which certificate the yacht will be racing with.
The PHRF Certificate will be valid for entire calendar year in which it was issued. Before the first event of the next calendar year, each PHRF member must renew the certificate by completing a PHRF Certificate Renewal Form and submitting the renewal fee.
A fee of $5.00 shall accompany each application for PHRF Certification and renewal. The fee will be utilized to offset membership costs to the national PHRF association. Any unused funds at the end of the year will be transferred to the general SAIL budget.
A provisional rating will be issued by the PHRF Committee Chair until the full committee has had time to review the application and issue a rating. Ratings for yachts not having an established rating in the SAIL area will be matched as closely as possible with other reporting areas with similar sailing conditions.
A base PHRF rating will be assigned to each yacht in the PHRF and documented on the PHRF certificate. The base rating will be determined by the PHRF committee using all pertinent information available such as other similar yachts previously certified, ratings of yachts with similar characteristics, statistical performance parameters, ratings from other PHRF regions, and guidelines specified within the national PHRF handbook. A rating certificate will be issued upon receipt of a completed PHRF certificate request form available from any PHRF member. It will be the responsibility of the yacht to produce information outside of the availability of the PHRF committee. It is also the responsibility of the rated yacht to provide all pertinent information to the PHRF committee before the committee issues a certificate. Any information excluded or withheld may result in the revocation of the rating certificate. Any changes to a yacht’s design, equipment or sails will require notification to the PHRF committee before the next event.
Adjustments to the Base PHRF rating will be assessed and documented in the
Adjustments to Base PHRF section of the rating certificate. Adjustments will be
made per the guidelines documented in the national PHRF handbook or in the event
the handbook does not address the adjustment, through a process identified by
the PHRF committee. Adjustments made due to deviation to the PHRF rules will
also be made in this section.
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Any adjustment that uses a percentage amounts will be rounded up to the next
adjustment amount.
Adjustments to the base rating not documented in the national PHRF handbook will be assessed after open discussion by the PHRF committee and members and voted on by the PHRF committee.
SAIL PHRF will support two scoring methods, (Time on Time) and (Time on Distance). Time on Time will be utilized when course lengths are not known or conditions vary enough to nullify accuracy and fairness of Time on Distance. Time on Distance will be utilized when course lengths are known and conditions are consistent throughout the duration of the race. Time on Distance will also be used when racing in reverse handicap starts.
It is at the discretion of the Race Committee of an event to determine which scoring method to utilize.
All PHRF members shall abide by the following rules while racing unless specifically exempted in the PHRF rating certificate.
Any PHRF member may appeal her own or any other PHRF yacht’s rating. It is the appealing member’s responsibility to provide any information in support of the rating appeal. Appeals to a specific rating certificate shall be made by submitting a completed PHRF Appeal Form available from the committee members. Appeals will be heard within 30 days of the receipt of the Appeal form by the committee chair. A decision by the PHRF committee will be made within 30 days of the hearing.
It shall be the responsibility of the certificate holder to comply with all restrictions placed upon a yacht by the PHRF certificate. A copy of the rating certificate must be on-board the yacht while racing in PHRF events. Any PHRF member may request and be granted access to the rating certificate before or after racing. Each PHRF member shall allow access to the certified yacht before and after racing by other PHRF members to verify compliance to the certificate.
Any protest of a PHRF yacht for failure to abide by PHRF rules or its rating certificate will be heard by a protest committee compiled of PHRF members present at the event. Findings of the protest committee will be submitted to the event Race Committee for possible disqualification and/or redress.
Intentional violation of the PHRF rules or the rating certificate may result in the revocation of the rating certificate and the disqualification of the certificate holder from further PHRF events.
Yachts with specific features, equipment, or sailing techniques that do not comply with the PHRF rules may employ such providing that the yacht strictly complies with the One-Design rules, is a member of the class association of that yacht and competes under the ODR rating specified on the rating certificate. Those yachts must submit to the committee and carry on-board while racing the One-Design rules accepted by the national One-Design fleet. The ODR rating will be assigned based on those rules and no further adjustments may be taken. Violations of the One-Design rules while racing in the PHRF will be handled by the PHRF protest committee.